Steps to finish the SSR submission using Ki-NAAC software within 30 working days

by with No Comment Accreditation

Steps to finish the SSR submission using Ki-NAAC software within 30 working days

By,Ankit Kumar Patidar
Accreditation Analytics Software by Kramah Software

To finish the SSR submission using Ki-NAAC software within 30 working days, you can follow the following steps:

Step 1: Prepare a list of criteria heads Use the provided format to create a comprehensive list of criteria heads. Utilize a Google Sheet for better coordination. Seek assistance from the Implementation Manager for detailed help. Google Sheet Link:- https://docs.google.com/spreadsheets/d/17bwDBp50veYeZEd5FAAdidL78sGmj6D5t4dIjE3WB3Y/edit?usp=sharing

Step 2: Decide on a suitable architecture after discussion Consider choosing either a 3-tier or 4-tier architecture. Refer to the provided blog for more information on these architectures.

Step 3: Prepare a list of participating departments and their representatives Compile a list of all departments involved in the SSR submission. Assign departmental representatives, and if necessary, select multiple representatives per department. Use the provided sheet for creating the list.
Google Sheet Link:- https://docs.google.com/spreadsheets/d/17bwDBp50veYeZEd5FAAdidL78sGmj6D5t4dIjE3WB3Y/edit?usp=sharing

Step 4: Assign QnM metrics to departments and determine submission deadlines Allocate all Quality and Quantity Metrics (QnM) to the respective departments based on requirements.
Request each department to provide the final submission date for their assigned metrics. Identify metrics that require data to be filled by the central team.
Google Sheet Link:-
https://docs.google.com/spreadsheets/d/17bwDBp50veYeZEd5FAAdidL78sGmj6D5t4dIjE3WB3Y/edit#gid=88737475

Step 5: Assign QlM metrics to team members and inform respective departments Assign Quality-linked Metrics (QlM) to the appropriate team members.
Identify the departments responsible for submitting input and supportive documents for each metric.
Notify all respective departments about their assigned metrics and responsibilities.

Step 6: Identify the team member responsible for submitting NAAC Part A data

Step 7: Provide training to team members on assigned metrics Conduct training sessions for all team members, focusing on their assigned metrics. Provide information about the NAAC manual and SOP manual to ensure everyone is familiar with the guidelines.

Step 8: Address specific document-related questions

Step 9: Arrange training on Ki-NAAC software usage Schedule training sessions or consult the Implementation Manager to learn how to submit and verify data using the Ki-NAAC software.

Step 10: Finalize three meeting dates for data review Set three review meeting dates to track the project’s progress.

Use the Google Sheets to update all relevant information. Create WhatsApp groups based on criteria for better coordination.

By following these revised steps, you can enhance the clarity and effectiveness of the process to finish the SSR submission within the given timeframe.

Optimizing Team Structures for NAAC Project Management: Finding the Right Approach

by with No Comment Accreditation

Optimizing Team Structures for NAAC Project Management: Finding the Right Approach

By,Ankit Kumar Patidar
Accreditation Analytics Software by Kramah Software

The team structure plays a crucial role in the effective management of the NAAC (National Assessment and Accreditation Council) project. Here are three possible team structures for NAAC:

Two-Level Architecture:

  • Criteria Heads: Each criterion has a designated criteria head responsible for collecting data from all relevant departments. They coordinate with department heads and ensure the data is accurate and complete. They also act as coordinators for their assigned criterion.
  • IQAC Head: The IQAC head is responsible for receiving and reviewing the data submitted by the criteria heads. They ensure the overall quality and consistency of the data before final submission to the NAAC portal.

Advantages:

Simple and easy to implement for smaller organizations.
Requires minimal coordination and communication between team members.
Considerations:

Criteria heads may have an additional burden as they handle data collection and coordination simultaneously.
Limited oversight and verification of data by multiple layers of management.

Three-Level Architecture:

  • IQAC Head: The IQAC head oversees the entire NAAC project and is responsible for the final approval of data. They ensure compliance with NAAC guidelines and standards.
  • Criteria Heads: Each criterion has a dedicated criteria head who verifies and checks the data collected by department heads. They have a strong understanding of the assigned metrics and ensure data accuracy.
  • Department Heads: Department heads are responsible for collecting and submitting data from their respective departments to the criteria heads. They play a vital role in ensuring accurate data collection.

Advantages:

Clear division of responsibilities among IQAC head, criteria heads, and department heads.
Criteria heads provide an additional layer of verification before data submission.
Considerations:

Requires criteria heads to possess in-depth knowledge of all assigned metrics, which may increase their workload.
Effective communication and coordination between department heads and criteria heads are crucial.

Four-Level Architecture:

  • IQAC Head: The IQAC head oversees the project and ensures the final approval of data.
  • Criteria Heads: Each criterion has a criteria head responsible for reviewing the data submitted by department heads.
  • School/Department Heads: These heads are responsible for supervising and guiding departmental users in collecting and preparing data.
  • Departmental Users: Users assigned to specific departments collect and prepare data according to the given SOPs.

Advantages:

Clearly defined roles and responsibilities at each level.
Departmental users ensure accurate data collection at the departmental level.

Considerations:

Department heads must have a strong understanding of the assigned metrics and SOPs to ensure data accuracy.
Additional layers of approval may introduce delays in the data submission process.
The choice of team structure should consider the organization’s size, complexity, coordination requirements, and the experience and capability of department heads. It is essential to strike a balance between efficiency and data accuracy while ensuring effective communication and coordination among team members.

Factors affecting the structure of IQAC team in SSR and AQAR preparation for NAAC process

by with No Comment Accreditation

Factors affecting the structure of IQAC team in SSR and AQAR preparation for NAAC process

By,Ankit Kumar Patidar
Accreditation Analytics Software by Kramah Software

There are many ways to structure the NAAC team. The structure of the NAAC team depends upon factors like:-

1 Size of College or University:- some colleges run 1 or 2 programs and their structure is not much complex they can not require a multi-level team. A single-level team is enough in that situation. But if a college or university runs multiple programs with a single campus or multiple campuses their team structure would be different.

2 Availablity of staff:- When we talk about staff we consider both teaching and non-teaching staff. If the institute has less number of staff institute not in a position to create a complex structure. If a complex structure requires the institute must add some external team members to manage NAAC or any accreditation project.

3 Experience of team:- If an institute has less number of experienced team members then the difficulty of managing the project will increase. In that situation, the institute must be used software like Kramah Software India Pvt Ltd “Ki-NAAC”.

4 Availablity of time:- When we talk about time we will consider two entities time

a) Teaching and Non-Teaching Staff and b) Available time to institute for submitting data.

a) Time available to Teaching and Non-Teaching Staff:- In India, teaching staff always engage in activities like teaching, research, coordination, administrative activity, etc. In that situation, NAAC is an extra activity.

b) Available time to institute for submitting data:- Some institutes submit IIQA without preparing data. After the approval of IIQA institute sees the reality they have only 45 days to submit the correct data.

In that situation, 2-level architecture will not work. Institute must be strongly connected with more than three levels of the NAAC team structure required.