Case Study: Implementation of Ki-NAAC at a Premier Medical University

Introduction

A leading medical university in Uttar Pradesh embarked on a mission to enhance its accreditation processes and institutional effectiveness. With numerous departments, extensive data, and stringent NAAC standards to meet, the university faced significant challenges in managing accreditation workflows manually.

Kramah Software’s Ki-NAAC, an advanced Accreditation ERP software, was introduced to tackle these issues, providing a tailored solution aligned with NAAC accreditation requirements.

Challenges Faced

1. Data Fragmentation

• Accreditation-related data was spread across departments, complicating consolidation for NAAC reviews.
• Absence of a centralized document repository for metrics and evidence.

2. Time-Consuming Processes

• Self-Study Report (SSR) preparation demanded extensive manual efforts, leading to delays and errors.
• Difficulty tracking departmental submissions and meeting compliance deadlines.

3. Limited Analytical Insights

• Inadequate tools for assessing Key Performance Indicators (KPIs) essential for NAAC grading.
• Challenges in identifying and addressing compliance gaps proactively.

4. Audit Preparedness

• Manual systems fell short of being audit-ready, causing last-minute efforts during peer review visits.

Solution: Adoption of Ki-NAAC

Ki-NAAC was implemented in a phased manner to ensure smooth adoption across the institution.

Centralized Data Management

• Consolidated repository for all accreditation-related data and documents.
• Automated data collection and integration across departments.

Automated Workflows

• Seamless workflows for data submission, approval, and review.
• Reduced manual errors and faster task execution.

Real-Time Dashboards and Analytics

• Dashboards displaying critical NAAC metrics like student-teacher ratios and research outputs.
• Real-time monitoring of compliance status and identification of gaps.

Audit and Review Preparedness

• Organized document storage for easy access during peer reviews.
• Automated SSR generation, minimizing manual intervention.

Customization for NAAC Standards

• Tailored platform to align with NAAC’s framework, ensuring accurate mapping of criteria and metrics.

Impact of Ki-NAAC

1. Improved Efficiency

• Reduced SSR preparation time by 60%.
• Lightened workloads for faculty and administrative staff.

2. Enhanced Compliance

• Proactively addressed compliance gaps, ensuring peer review readiness.
• Strengthened alignment with NAAC criteria, leading to improved accreditation grades.

3. Data-Driven Decision Making

• Leadership leveraged real-time analytics for strategic resource allocation and academic enhancements.

4. Seamless Collaboration

• Centralized workflows boosted inter-departmental coordination.
• Eliminated communication bottlenecks during data collection and submission.

5. Cost Savings

• Lower expenses due to reduced manual processes and error correction.
• Better resource optimization across departments.

Testimonial

“Ki-NAAC has been a transformative tool for our university. It has not only streamlined our accreditation processes but also empowered us to prioritize academic excellence. The automated workflows and intuitive dashboards make a once daunting process remarkably simple.”
— Vice-Chancellor